Purchases & expenses

The Purchases menu mirrors the sales side for money going out: vendors, bills, purchase orders, debit notes and payables.

Purchases → Bills — vendor liabilities, GST input credit and due payables in one register.

Vendors

Add suppliers under Purchases → Vendors with their state and GSTIN — like customers, the vendor's details drive the GST treatment on their bills.

Recording a bill

Purchases → Bills → Create Bill records a supplier invoice:

1. Pick the vendor, bill date and due date.
2. Add line items with HSN/SAC, quantity, rate and GST %. Input GST is tracked separately from output GST, so your tax ledger stays clean.
3. Posting the bill writes the expense (or inventory), input-GST and payable journals to your books in one balanced entry.

Items linked to inventory increase stock on hand when a purchase bill posts, and the item's weighted-average cost updates automatically.

Payments & payables

Record payments against bills as you make them. Purchases → Payables shows what you owe and when it's due, and the ageing report under Reports → Aging breaks payables down by how overdue they are.

Debit notes

Returning goods or receiving a supplier credit? Create a debit note under Purchases → Debit Notes, linked to the original bill — the reversal posts proper journals against the expense, input GST and payable.

Purchase orders

Raise POs under Purchases → Purchase Orders to track what you've ordered before the bill arrives, then convert them when goods are received.